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Employee Handbook

Employees who conduct business in a Shepherd Electric Supply vehicle must be authorized and insured by the company. All insured drivers will have their motor vehicle record monitored and any speeding tickets or driving infractions must be reported to Human Resources.

We have a responsibility to our customers, our employees, and the general public to ensure that our vehicles are always in safe operating condition and operated only by licensed, qualified and safe drivers.

Shepherd Electric Supply considers safety and accident prevention to be one of our highest priorities in all areas of operation, including vehicle safety. Since most vehicle accidents are caused by driver error, one of our goals is to employ only drivers who have a safe driving record, and to ensure that they drive defensively. This policy is to ensure that all Shepherd Electric Supply vehicles are operated in a safe and professional manner in compliance with all company policies and applicable laws and regulations.

Employees are required to use hands-free devices when speaking on a cell phone if operating a company vehicle. It is the employee’s responsibility to pull off the road in a safe place if they need to take notes, work on a laptop, or send email or text messages.

All Shepherd Electric Supply vehicles, both interior and exterior, need to be maintained in a clean and presentable manner.

Traffic Violations: All employees using a Shepherd Electric Supply vehicle, or who receives a monetary allowance as reimbursement for expenses incurred in the operation and/or use of a personal vehicle for company business, must always maintain a valid operator’s license. Any Shepherd Electric Supply employee whose operating license or privileges have been suspended or revoked must notify Human Resources immediately. Operating or using a Shepherd Electric Supply vehicle or a personal vehicle for company business under a suspended or revoked license is a violation of this policy. Any employee with 2 or more points on their driver’s license must notify Human Resources and may be subject to discipline.

Automobile Accidents: Any employee involved in an automobile accident in a Shepherd Electric Supply vehicle or an employee's personal vehicle (while conducting company business) must immediately report the accident to his or her manager, Human Resources, and the CFO within 24 hours. If a personal vehicle is used for company business, an employee and their personal auto insurance is responsible for all costs associated with accidents. Employees involved in a preventable or an at-fault accident may be subject to disciplinary action, including the suspension of driving privileges. Every employee who will be in a driving role with us should review the Employee Safe Driving Procedure and Traffic Violation Procedures documents located on our intranet (Shepherd Wiki) upon joining our company.

Violations of this Policy: Vehicles owned or given a monetary allowance for business use of personal vehicles must be used appropriately, responsibly, and ethically. Use or operation of a Shepherd Electric Supply vehicle under any of the following circumstances is considered a direct violation of this policy: